(F) Reporting

The aim is to produce a report that covers all of the points raised in the specification. The best way of understanding this procedure is via the contents list of a full audit report (see Table 3–5).

The report follows the sequence shown in the methodology model, Figure 1–3. Each element is written up separately. For example, maintenance strategy has a section for each plant audited and includes a description of unit life plans, the preventive schedule and a plant condition review. The descriptions are supplemented by numerous models (see the right hand column). Each element concludes with a ‘comments and recommendations’ section.

The executive summary, in the illustrative case, see Table 3–5, is 22 pages long and welds together the models, comments and recommendations of each section into a cohesive report. Experience of numerous audits has taught me that the most valuable aspect of the exercise is that it provides senior management teams with an independent view of how the maintenance-production system works, and identifies the problems on which their focus needs to fall in deciding the way forward.

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